Privacy Policy

SmartVoyage by Smartvibes · Version 2 · Last updated 2026-08-08

What we collect

Your name and email from whichever sign-in you use (Google, Apple, or email/password), and the trip details you enter or scan — flight numbers, passenger names, confirmation codes, dates, and (if you scan a boarding pass) its barcode.

Camera and photos

Used when you choose to scan a boarding pass, import a screenshot as a trip idea, or add a passport photo. Boarding-pass and screenshot images are processed to extract text and not kept afterwards. A passport photo you add in Settings IS kept — see “Travel documents” below for exactly what that means.

Travel documents

If you add a passport photo and details in Settings, both are stored in the app’s database so they’re available if you sign in elsewhere. The photo is stored separately and is readable only by you — it is never included in what’s shared with a friend, even after you turn sharing on. The text details (name, passport number, nationality, date of birth, expiry) are what get shared with a friend if you choose to; this is the most sensitive data the app holds, and it is never visible to anyone else by default — sharing it with a specific friend is a separate, explicit toggle you control, and you can turn it off at any time. Removing your travel document from Settings deletes both the photo and the stored details entirely.

Reading the passport page is normally done entirely on your device, and the image does not leave it. The one exception is the optional AI scan, offered only when the on-device read fails: if you tap to confirm, that single photo is sent to Google’s Gemini AI service to be read and the text comes back to you. It is sent for that one request only. We do not store the image and we do not write the details read from it to our logs. Google does not use paid Gemini API content like this to train its models, but it may retain it for a limited period for abuse monitoring under its API terms — so this is your data leaving our control, which is exactly why we ask each time rather than assuming. The scan never runs automatically, and declining simply leaves you typing the fields in by hand.

Visa tracking

If you track a visa in Settings (country, status, reference number, dates, optional photo), it’s stored in the app’s database so it’s available if you sign in elsewhere. This is entirely private — there is no sharing model for visa records, ever. Any official-site link shown for a country is informational only, sourced from that country’s own government site or, where noted in the app, a service provider that government has authorised; this app does not determine whether you personally need a visa, and cannot guarantee a linked site hasn’t changed since it was added — always verify with the destination’s own official source before relying on it.

Location and sensors

Used only while you have the Airport tab open, to detect which airport you’re in and estimate your position inside the terminal — or if you tap “Use my location” in the Currency tab, where your coordinates are sent to OpenStreetMap’s Overpass service (a third party, not us) for that one request, to find nearby exchange bureaus. Neither is collected in the background, stored beyond that request, or sold.

Currency exchange locator

Bureau locations come from OpenStreetMap’s live Overpass API; reference exchange rates come from Frankfurter, an independent ECB-sourced rate service. Neither shows what a specific bureau actually charges today — the reference rate is a fair baseline for comparison, not a quote. Searching a place sends your search text to OpenStreetMap’s Nominatim geocoder; using your location sends your coordinates to Overpass. Neither is stored by this app.

The AI assistant

If you use the floating assistant, what you type or say to it — plus the recent conversation and the name of the screen you’re on — is sent to Google’s Gemini AI service to produce a reply. It is NOT given your trips, passport, visas, or any other saved data, so it cannot repeat them back or leak them. It can offer to take you to a screen or to fill in a field, but nothing happens until you tap the offer: it never navigates, saves, or changes anything on its own. If you use voice, the speech is turned into text by your own device or browser.

Links out to other sites

Some screens open a site we don’t run: a shop or restaurant’s own website, a web search for a venue (“Look up online” in the Airport tab), a country’s official visa site, or your maps app. Once you follow one of those, you’re on that site and its own privacy policy applies, not ours — a web search in particular sends the venue and airport name to your search provider. We don’t send them anything about you, and we don’t get told what you did there.

Friends and trip sharing

Adding a friend looks up their account by the email you enter — this does not reveal your search to them unless you send a request. Accepted friends can see your name and email. Inviting someone onto a trip shares only the itinerary details you choose; boarding-pass barcodes are excluded by default (see Terms).

Analytics and crash reports

Both are optional and can be turned off in Settings → Privacy. Analytics never includes your location or itinerary content.

Data retention

We keep your account and its data for as long as your account is active. If your account has not had any sign-ins for more than 2 years, it will be scheduled for deletion after a 30-day notice period. We will attempt to notify you via push notification before deletion happens. Signing in at any time resets the inactivity timer. You can also delete your account at any time from Settings — this permanently removes all personal data, trip records, travel documents, and account credentials.

Your rights

You can delete your account and all associated data from Settings at any time — this is permanent. Contact [email protected] for any other request about your data.

Children’s privacy

SmartVoyage is not directed at children and does not knowingly collect data from anyone under 16.